New World Development Company Limited
220
Corporate Governance Report
To put forward proposals at the shareholders’ meeting, a request in writing must be made by:
(i)
shareholders representing at least 2.5% of the total voting rights of all shareholders of the Company having the right to vote
at the shareholders’ meeting; or
(ii)
at least 50 shareholders of the Company having the right to vote at the meeting,
to the Company to give to shareholders notice of any resolution which may properly be moved and is intended to be moved at an
annual general meeting, or to circulate to shareholders any statement of not more than 1,000 words with respect to the matter
referred to in any proposed resolution or the business to be dealt with at any general meeting.
The written request must be signed by all the shareholders concerned in one or more documents in like form and deposited at the
registered office of the Company for the attention of the Company Secretary not less than six weeks before the meeting in the
case of a requisition requiring notice of a resolution at annual general meeting, and not less than seven days before the meeting
in the case of requiring circulation of statement. Upon the request verified to be valid, the Company will give notice of the
resolution or circulate the statement.
If a shareholder of the Company intends to propose a person other than a Director of the Company for election as a Director of
the Company at any general meeting, the shareholder concerned shall lodge with the registered office of the Company for the
attention of the Company Secretary (i) a written notice of his intention to propose that person for election as a Director; and (ii) a
written notice by that person of his/her willingness to be elected as a Director together with the necessary information within the
period commencing no earlier than the day after the dispatch of the notice of the general meeting and ending no later than seven
days prior to the date of such general meeting.
Detailed procedures can be found in the following documents which are available on the Company’s website:
•
“Procedures for Shareholders to convene Extraordinary General Meetings and putting forward proposals at General
Meetings”; and
•
“Procedures for Shareholders to propose a person for election as a Director”.
Enquiries to the Board
Enquiries may be put to the Board through the Company’s Investor Relations Department at 30/F., New World Tower, 18 Queen’s
Road Central, Hong Kong (email:
).
Communication with Shareholders
The Board and senior management maintain a continuing dialogue with the Company’s shareholders and investors through
various channels including the Company’s annual general meeting. The Chairman, other members of the Board and the external
auditor attend the annual general meeting to meet the shareholders. The Directors will answer questions raised by the
shareholders on the performance of the Group. The Company holds press and analysts conferences at least twice a year following
the release of interim and full year results announcements at which the Executive Directors and senior management of the
Company are available to answer questions regarding the performance of the Group. Our corporate website which contains
corporate information, interim and annual reports, announcements and circulars issued by the Group as well as the recent
developments of the Group enables the Company’s shareholders to have timely and updated information of the Group.
Shareholders can refer to the “Shareholders’ Communication Policy” posted on the Company’s website for more details.
Emphasise Investor Relations
To ensure that the investors have a comprehensive and thorough understanding of the Group, the Group participates in different
international forums and overseas roadshows on a regular basis to elaborate the Group’s business development plans to global
investors. We also show our key development projects in both Mainland China and Hong Kong to the media and investors via site
visits and meetings, and establish timely and effective two-way communications with media and investors. The “Investor
Relations” Section is set out from pages 52 to 55 of this annual report.
